Group Services Coordinator - Ko te whare Pūtaiao | The Faculty of Science

Te Whiwhinga mahi | The opportunity Are you the kind of person who thrives in a fast-paced environment, loves variety in your day, and can juggle multiple priorities without missing a beat?

We are looking for an organised, proactive and adaptable Group Services Coordinator to join our team and play a key role supporting academic leaders, staff and students.

This is the perfect opportunity for someone who enjoys being the “person who knows how to get things done” — from coordinating meetings and managing travel to navigating multiple systems, spreadsheets, processes and deadlines with confidence. Ngā Haepapa Matua | Key Responsibilities (not limited too):

• Providing high-level administrative support to academic leaders

• Managing diaries, meetings, events and communications

• Working across multiple systems, databases and spreadsheets daily

• Supporting recruitment, onboarding and staff processes

• Coordinating travel, purchasing, invoicing and reconciliations

• Assisting with reports, documentation and data management

• Building strong relationships with a wide range of stakeholders across the University

For more detailed information on the role, accountabilities, and requirements, please review this position description

This is a full-time (37.5 hrs p/w) permanent position

The remuneration range is $63,600 - $79,300 per annum, dependent on skills and experience He kōrero mōu | About you You’re a true all-rounder who enjoys variety and takes pride in staying organised and one step ahead. You’re comfortable switching between tasks, learning new systems quickly, and keeping track of the finer details while managing competing priorities.

You will bring:

• Strong administration and coordination experience

• Confidence working across multiple systems and spreadsheets

• Excellent organisation and time management skills

• A proactive, customer-focused approach

• Strong communication skills and attention to detail

• The ability to build relationships with a wide range of people

Ngā āhuatanga kei a mātou | What we offer The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory, and analytic facilities. Auckland itself is frequently ranked among the world’s most liveable cities. 

The University is committed to providing an excellent working environment through:

• Flexible employment practices (including working from home, flexible hours)

• Up to 6.75% company superannuation scheme

• A competitive salary with five weeks’ annual leave

In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare, and a number of other discounts on internal and external services. 

For more information, please visit Staff Benefits.

Me pēhea te tuku tono | How to apply

Applications must be submitted online by the closing date of 19th July 2026 to be considered. Please include your cover letter and CV, highlighting how you can meet the skills and experience detailed above.

Please reach out to Michael Groom (Group Services Manager) via m.groom@auckland.ac.nz for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email.